Dept. of Water & Sanitation: Secretary

Branch: Chief Operations Office: Mpumalanga
Salary : R173 703 per annum (Level 05)
Centre : Mbombela
REF NO: 300819/06

Requirements

• A Senior Certificate (Grade 12).
• Knowledge of administrative procedures.
• Knowledge in secretarial duties, computer literacy, proficiency in Microsoft Office, Word, PowerPoint and Outlook, sound organizational skills.
• Good people skills.
• High level of reliability and flexibility.
• Sound written and verbal communication skills.
• Ability to act with tact and discretion.
• Understanding of project management related issues.
• Basic understanding of Financial Management.
• Client orientation and customer focus.
• Accountability and Ethical Conduct.
• Able to work in a high pressure environment.
• Innovation and networking skills.

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Duties

• Provides secretarial, receptionist and administrative support service to the Directorate.
• Receive telephone calls and messages for the Director and channel calls to relevant role players if needs be.
• Manage and coordinate the diary of the Director by recording appointments and events.
• Compilation and coordination of documents for the Directorate and Director.
• Operate office equipment like fax and photocopy machines.
• Liaise with internal and external stakeholders travel agencies to make travel arrangements and other logistics.
• Coordinate and arrange all meetings and events for the office of the Director.
• Collects all relevant documents and information to enable the Director to prepare for meetings.
• Record minutes of the meetings of the Director when required.
• Process and manage all travel arrangements for the Directorate.
• Process all travel and subsistence claims and all invoices that emanates from the activities of the work of the Directorate.
• Draft routine correspondence and reports and administers matters such as leave, PMDS, training, registers and telephone accounts.
• Receive, record and distribute all incoming and outgoing documents.
• Handle the procurement of standard items like stationery, refreshments etc. Remain up to date with regard to prescripts / policies and
• procedures applicable to her / his work terrain to ensure efficient and effective support to the Directorate. Studies relevant Public Service
• and Departmental prescripts / policies and other documents to ensure that the application thereof is understood properly.
• Remain abreast with procedures and processes that apply in the office of the Director. Perform any other relevant functions to assist in the Directorate.

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Enquiries

Mr S Nkuna Tel No: (013) 759 7317

How to Apply?

Mbombela: Please forward your applications quoting the relevant reference number to: The Department of Water and Sanitation, Private Bag X 11259, Mbombela 1200, or hand deliver to the Department of Water and Sanitation at the reception ground floor, Prorom Building, 35 Brown Street – Corner Brown & Paul Kruger Streets, Mbombela.
FOR ATTENTION: Mr D.P Nkuna

Closing Date: 30 August 2019