Department of Defence: Secretary

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Salary

  • R173 703 per annum (Level 05).

Centre

  • Defence Internal Affairs Division. Armcor Building erasmuskloof Pretoria.

Requirements

  • Grade 12/ NQF 4 plus Secretarial or Office Management Diploma.
  • Previous experience in rendering secretarial or administrative support will be an advantage.
  • Special requirements (Skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language proficiency in English (written and verbal).
  • Analytical and innovative thinking as well as problem solving skills.
  • High level of reliability.
  • Ability to act with tact and discretion.
  • Good people skills.
    Ability to do research and analyze documents and situations.
  • Excellent secretarial skills.

Duties

  • Record appointments and events and manage the Director’s diary.
  • Ensure effective flow of information and documents to and from the office of the Director.
  • Scrutinise documents to determine actions/information /other documents required for meetings.
  • Receive telephone calls and refer to the correct role players.
  • Write/type documents memorandum, letter and reports.
  • Handle classified files and documents. Compile agendas and take minutes during Director’s meeting.
  • Identify venues, invite role players, organise refreshments and set up schedule for Director’s and events.
  • Prepare briefing and notes for the Directors as required.
  • Keep a filing system.
  • Coordinate all logistical arrangements for the visitors visiting the Director.
  • Remain abreast with the procedures and process that apply in the office of the Director and the entire Department.
  • Record all minutes/decisions and communicate to all relevant role players and make follow-up on progress made.

Closing Date

  • 26 February 2021 @12:00.

Enquiries

  • Mr T.E. Bogopane Tel No: (012) 355 5435 or Mr K. Davhana Tel No: (012) 355 5859.

How to Apply

Department of Defence,Defence International Affairs Division, Private Bag X910, Pretoria 0001 or may be hand delivered to Department of Defence, Defence International Affairs Division, C/C Nossob and Boeing Street, Erasmuskloof ( Armscor Building) Pretoria 0001.

>>New Z83 Application Form>>New Editable Z83 Application Form | Source: Circular 05 of 2021 Posted 12 February 2021

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